THE BEAUTY & CRYSTAL WATER AWARDS / The Beauty & Water Exellence Society Ltd.
Last updated: 06.01.2025
1. DEFINITIONS
Company: The Beauty & Water Excellence Society Ltd. (to be officially registered in September 2025), referred to as “we,” “us,” or “our.”
User: Any individual or entity that interacts with our website or services.
Personal Data: Any information that identifies an individual, such as name, email address, phone number, billing details, etc.
Processing: Any operation performed on personal data, including collection, storage, and use.
2. DATA CONTROLLER’S INFORMATION
Company Name: The Beauty & Water Excellence Society Ltd.
Country of Incorporation: United Kingdom
Registered Address: [Will be provided upon official incorporation in London, UK]
Email Contact: office@thebcwawards.com
3. PURPOSE OF DATA PROCESSING
We process personal data for the following purposes:
Managing award applications and processing entries.
Communicating with participants regarding their applications and results.
Processing payments securely.
Providing marketing updates, newsletters, and advertisements through Google Ads, Facebook, Instagram, and LinkedIn (with consent).
Maintaining and improving our website and services.
4. LEGAL BASIS FOR PROCESSING
We process personal data based on:
Contractual necessity: To process award applications and facilitate payments.
Legitimate interests: For website analytics, fraud prevention, and general business operations.
Consent: For marketing communications and promotional content. Marketing emails are only sent to users who have explicitly opted in via a clear consent checkbox.
5. DATA RETENTION PERIOD
Award application data is retained for 5 years from submission.
Payment records are retained for 7 years to comply with financial regulations.
Marketing and newsletter data is retained until the user unsubscribes or requests deletion.
6. DATA ACCESS AND SECURITY
Personal data is accessible only to authorized personnel handling applications, payments, and marketing activities.
We implement security measures to protect personal data from unauthorized access, loss, or misuse.
7. USER RIGHTS
Users have the right to:
Request access to their personal data.
Request correction or deletion of their data.
Object to data processing for marketing purposes.
Withdraw consent at any time (where applicable).
Requests can be sent to office@thebcwawards.com
8. PAYMENT PROCESSING
We accept payments only via bank transfer through Wise.
Bank details are shared privately with registered applicants and are not published on our website.
9. TRACKING, ANALYTICS & SOCIAL MEDIA INTEGRATIONS
The website www.thebcwawards.com uses various tools for statistical analysis, advertising optimization, and user experience improvement. These include Google Analytics, Google Ads, Facebook Pixel, and other platforms for remarketing and campaign performance monitoring. All data processing is carried out in accordance with Art. 6 (1) sentence 1 lit. f) GDPR, based on our legitimate interest in promoting and optimizing the BCWA.
Google Analytics
We use Google Analytics to continuously improve the user experience and performance of our website.
Provider: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Google Analytics stores cookies on your device and transfers information (IP address, session duration, pages visited) to Google servers in the USA. These reports help us evaluate the effectiveness of our website content and user interaction.
You can prevent the use of Google Analytics via browser settings or opt-out extensions:
➡️ Google Opt-Out Tool
Google Ad Manager & Remarketing
We use Google Ad Manager to display targeted advertisements and Google Remarketing to re-engage visitors across platforms.
Cookies allow Google to identify visitors and show relevant ads. The data may be transferred to third parties under certain conditions.
More info: Google Ads Privacy
Google Ads (formerly AdWords)
Google Ads is used for running paid search campaigns related to BCWA. A conversion cookie is set when users visit our site through a Google ad. These cookies expire after 30 days and do not store personal data directly.
More: Google Privacy Terms
Facebook Pixel / Meta Custom Audience
We use Facebook’s visitor action pixel to track the effectiveness of our Facebook advertising and improve targeting.
Provider: Meta Platforms, Inc., 1 Hacker Way, Menlo Park, CA 94025, USA.
Data collected includes referral URLs, browser type, and (if logged in) Facebook user ID.
You can manage or disable this function here:
➡️ Facebook Ad Settings
Or opt-out via:
➡️ Your Online Choices – Europe
➡️ Disable Facebook Pixel ← ➡️ Or you can contact us at office@thebcwawards.com to request opt-out from tracking technologies.
*(Facebook Pixel opt-out function will be available shortly.)*
Instagram & LinkedIn
Our website links to our official Instagram and LinkedIn pages. By clicking the icons in the footer, you will be redirected to their platforms, where their respective privacy policies apply:
We recommend logging out of these services before visiting our site to avoid automatic data association.
10. COOKIES
Our website uses cookies and similar technologies to enhance user experience, analyze traffic, and support promotional efforts.
Users can manage or disable cookies via their browser settings at any time.
11. UPDATES TO THIS POLICY
We reserve the right to update this Privacy Policy as necessary. Users will be notified of significant changes.
For questions, contact us at: 📧 office@thebcwawards.com
We recommend users to review this policy periodically to stay informed of how we protect their information.